🛠️ 5 AI Tools That Help Me Run My Business
⚡ TL;DR – Steal My AI Stack
Content → ChatGPT
Meetings → Fathom
Slides → Gamma
Knowledge Base → NotebookLM + Mindpal
Research → Perplexity
I don’t want to grind my way to success.
I want workflows, dashboards, and intelligent systems that create consistency without chaos.
These 5 AI-powered tools now handle a huge chunk of my daily operations — so I can focus on strategy, creativity, and connection.
Here’s what I use, how I use it, and how you can steal the stack.
🔹 1. ChatGPT – My Content Engine
If I need to brainstorm, outline, reframe, or script — this is where it starts.
How I use it:
Turn ideas into drafts
Refine headlines
Generate social post variations
Rewrite and simplify dense content
🛠 Prompt Example:
“Turn this outline into a friendly, action-based blog post that’s 80% written in my voice.”
✅ Pro tip: Train ChatGPT with 2–3 of your past emails to help it match your tone more closely.
🔹 2. Fathom Notetaker – My AI Meeting Assistant
No more writing notes while talking. Fathom records, transcribes, highlights, and even summarizes my Zoom calls.
How I use it:
Coaching session recaps
Client handoffs
Review key decisions
Auto-generated action items
✅ Pro tip: Send Fathom summaries to clients as a follow-up—it feels premium and saves you 20 minutes.
🔹 3. Gamma – My AI Presentation Builder
Gamma turns bullet points into beautiful, professional decks — instantly.
How I use it:
Turn blog posts into visual presentations
Repurpose newsletters for workshops
Design product overviews for partners
✅ Pro tip: Use it to create lead magnets or webinar slides in under 15 minutes.
🔹 4. NotebookLM + Mindpal – My Research & Memory Brain
These tools act like second brains. I feed them my notes, articles, and PDFs — and they surface insights instantly.
How I use them:
Ask questions about client onboarding docs
Pull stats from my saved swipe files
Generate summaries from content libraries
✅ Pro tip: Use Mindpal to turn Notion pages or PDFs into an interactive Q&A assistant.
🔹 5. Perplexity – My Research Co-Pilot
This is Google on steroids — fast, citation-based, and great for getting up to speed quickly.
How I use it:
Validate market angles
Find up-to-date examples
Explore case studies
Track trends or new tools
✅ Pro tip: Ask it to “compare top AI tools for [specific use case]” and it gives a concise breakdown with sources.
📩 Coming Friday:
💡 I’m dropping my AI Prompt Vault — 20+ plug-and-play prompts for content, sales, onboarding, and planning.
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